One process less
Automation of one recurring, well-defined task
FromUSD $270
Live in 1 to 2 weeks
- The report that takes the most time, automated
- Delivered on the day and time you set
- Configurable thresholds per indicator
Service · YS STUDIO MX
Reports and repeated tasks that run by themselves.
If someone builds the same report by hand every week, that work can be scheduled. We review how you do it today, automate it with the tools you already use and leave you a way to check that it ran.
It shows up when…
The same report, built by hand every week
Someone copies figures from one file to another, reconciles them and sends them out. It is work that repeats exactly the same way every time, and depends on that person being available.
The same data is entered twice
It is typed into the administrative system and again into a spreadsheet, and sooner or later the two versions stop matching.
You find out late that something went out of range
An indicator drops or an inventory item hits its minimum, and nobody sees it until someone checks the report. An automatic rule raises the alarm as soon as it happens.
What gets built
- Reports built from the original data sources, delivered on the day and time you set
- Automatic reading and recording of invoices
- Summaries sent on the agreed schedule
- Alerts when an indicator leaves the range you set
- Your systems exchange information with each other, without manual entry
You start with a single process
The first step is the one that takes the most time and can be described clearly. That is where the result is checked against real data before moving on to the next. With the One process less plan, the planned timeline is 1 to 2 weeks.
With what you already have
We build on your spreadsheets, your current administrative system and the Microsoft license you already pay for. A new tool is only added when what exists is not enough, and its cost is stated upfront.
How you check that it ran
The Your ordered week plan includes a dashboard to verify every run, and the Full area plan adds a log of what happened and when.
When another option fits better
If the process changes every time, or nobody can describe it step by step, it is best to start with a diagnosis: organize the process and measure what it costs today, then automate it.
Reference plans
The repetitive work, done by the system.
Your ordered week
Coordination of several recurring reports or tasks
FromUSD $510
- Up to three processes running on their own
- Two of your tools exchange information without manual entry
- Control dashboard to verify every run
- The same data stops being entered twice
Full area
Automation and tracking of an area’s processes
Custom budget
Scope and budget agreed on together
- All repeated processes in one area
- Notification only when something falls outside what was planned
- Full log of what happened and when
- Training for the team that will run it
Figures are for reference and serve as a starting point. The final amount is calculated on the scope we agree on and adjusted to each project’s budget.
Frequently asked questions
Do I have to change systems?
In most cases, no: automations are built on what you already use. A replacement is only proposed when the current system is the cause of the problem, with the cost of the migration on the table.
What happens if a run fails?
In Your ordered week there is a dashboard to see every run, and in Full area a log of what happened and when. Who handles a failure, and how, is defined with the ongoing support in the proposal.
How long does the first process take?
The One process less plan is designed for 1 to 2 weeks. Broader plans are scheduled according to the number of processes and systems to connect.
What tools do you use?
Whatever you already use: Power Automate and Microsoft 365 if you have them, or custom code when the case calls for it. Whatever is used is documented and transferred to your name.